30 Best Online Accounting Software for Small Business in 2022 (2022)

30 Best Online Accounting Software for Small Business in 2022 (1)

Online Accounting Software: A Buyer Guide

Cloud-based or online accounting software is a SaaS-basedbusiness model. It can be traditional, on-premise, or self-installed software, only that it will be hosted on remote servers. Users send data requests to ‘the cloud’.The data gets processed within ‘the cloud’ and is sent back to the user.In a cloud model, instead of working from the desktop, users can execute the application functions off-site.

Users also get remote access to all software applications and dynamic modules via the Internet or any other network with the help of a cloud application service provider.Online accounting software reduces the hassles of installing and maintaining the software on every individualdesktop.

Employees all over the organization as well as in its remote branch offices can easily access the same data and version of the accounting software. They can also benefit from real-time reporting and visibility, and enjoy mobile capabilities and teamwork throughout the organization.

Cloud accounting systems are subscription-based services where businesses end up paying only for the amount of space utilized. At the same time, businesses receive automatic updates ofthe software without purchasing any additional software.

Thus, onlineaccounting software significantly reduces the cost of installing and maintaining software across the organization. It also eliminates the time and effort of installation and maintenance. Thus, it provides more convenience and advantages to businesses.

Best Online AccountingSoftware for Small Business


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Zoho Invoice



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INR 1059/Month

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INR 539/Year

(Video) TOP 5 Accounting Software For Small Businesses 2022 - Quickbooks vs xero vs freshbooks vs wave

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INR 600/Month

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INR 1080/Month

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Online Accounting Software vs Traditional Accounting Software

Besides the onsite and off-site concepts, there are other noteworthy differences between online and traditional accounting software:

First, online accounting software is undoubtedly more flexible than traditional accounting. In a cloud environment, users can access accounting datafrom anywhere using any device through the Internet. However, this is not possible in traditional accounting software.

Second, financial information is auto-updated in online accounting software. Also, there’s no need of upgrading license fees and maintenance costs. Businesses only renew their subscription contract, if and only required.

Whereas, in traditional accounting software, businesses have to pay additionally for software updates and maintenance. They also have to incur expenses for purchasing new hardware like servers.

Third, cloud-based accounting software offers financial reporting in real-time. It reduces the chances of human errors, which are more likely to happen from manual data entry, thus providing accurate financial account balances.

Contrary to this, real-time reporting is not available in traditional accounting software, which means more time, more effort, and a higher risk of errors.

Finally, unlike traditional accounting modules, cloud-based accounting softwarehas greater ability and efficiency to deal with multi-currency and multi-company transactions.

Developing a System for Selecting Online Accounting Software

30 Best Online Accounting Software for Small Business in 2022 (2)

Instead of suggesting the same online accounting software for all small to large scale businesses, software developers must cater to the individual needs and specific requirements of their clients.

In this way, they can deliver the best solutions and meet the unique requirements of a firm. Here’s how they can develop an appropriate system for choosing the best accounting software for their clients:

1. UnderstandingClient Requirements

The very first step to providing the most suitable accounting software is by giving a patient hearing to the respective needs and requirements of your clients. A thorough understanding of the client’s business and the purpose of installing cloud-based accounting software helps in making better recommendations.

Also, instead of offering a hundred options that might disinterest clients, a clever way is to know their requirements and come up with a few shortlisted choices.

2. Mitigating Risk

Moving to a new system of accounting holds a certain amount of risk. Also, there’s a substantial cost for training, support, and maintenance. Companies, especially small and medium businesses, are more cautious about the risks of adapting to a new form of software, than its benefits.

In such a situation, accounting software professionals must stand out as an expert and mitigate all risks from the clients’ minds. They must make the best recommendations and win the trust of clients and create a win-win situation.

3. Forming a Brand Portfolio

In order to make the best software suggestions, a good way is to look back at similar clients or businesses and analyze their needs, preferences, pattern of usage, and level of satisfaction.

In this way, the accounting staff has to form a brand portfolio of their past cloud software services and showcase their experience to impress prospective clients.

(Video) TOP 3 FREE Accounting Software For Small Businesses 2022 - Wave vs Zipbooks vs Akaunting

4. Collating the Above Factors

And after all such efforts, software professionals must collate all their findings and put them in one place. By going through the client's needs, offering the best choices, and going by past experience; the software team can provide the best possible solution to their clients.

In this way, they can customize the software and fulfill the purpose. With the best suggestions, they can sustain their clients for a lifetime.

Top Trends in Online Accounting Software

30 Best Online Accounting Software for Small Business in 2022 (3)

1. Cloud Is No Longer ‘Future’

With the world moving towards cloud technology, it’s no longer an aspiration. In fact, the cloud is the talk of every business. Today, most small, medium and large companies are embracing cloud modules to ease their accounting system.

They find the cloud more user-friendly, convenient, and cost-efficient. Thus, cloud-based accounting software is the ‘current trend’ in every industry.

2. Most Businesses Are Happy With Traditional Software

Although business heads might talk cloud, they hesitate from being a regular cloud user. The problem of functionality still persists in the minds of top management. Where new businesses and startups give a quick go-ahead to cloud-based software, older companies prefer to cling to their traditional software modules.

According to a survey, the difficulty lies in changing the mindset from traditional to cloud technology. Nonetheless, while businesses have started believing in incorporating cutting-edge technology, online accounting software professionals must think of ways to break the taboo and bring more businesses within the cloud domain.

3. Innovation In Cloud-BasedAccounting Software

Cloud-based accounting software has come up with a new feature and module, known as Blockchain. It is an amazing application and helps users to manage their digital conversations in a cost-efficient manner.

Blockchain gives fair, transparent, and traceable ways to streamline communication and track all accounting and financial data from a centralized location.

An Overview of OnlineAccounting Software

In layman’s language, Cloud-based online accounting software makes the entire system of financial transactions transparent by keeping a tab on them. The most common and basic features included are – managing and updating the general company ledger, payments received and paid payroll, and recording modules.

Often supplementary features are provided as per your need like – fund bookkeeping for non-profit purposes, claiming for medical purposes,and calculating the extra commissions for sales-based businesses like real estate, brokers, and rate analysis for banks.

Same as the most usefulpersonal finance softwarewill provide you with plenty of user-friendly features so that you can deal with all parts of your accounts.

Why is it most preferred? There is no need for extra hardware as it is directly hosted on the internet. This online accounting software for small businesses requires an active server, also this online accounting software has regular backup facilities and reduces the expenditure cost that can be paid as a monthly or annual fee.

The two types of best online accounting software are SAAS – browser-based and Application Service Providers (ASP) – client-based. The SAAS is designed to be used via Internet browsers like Chrome, Safari, and Explorer and can be accessed by the user from anywhere in the world. In the ASP, the small “client” software is installed onto the business’s computer. Both these are hosted on a server.

The ASP can be “web-enabled”, however, it is not designed for that purpose hence it may not operate very seamlessly on a web browser.

The Vendor–Buyer Scenario

From the innumerable software out there, it can be an ordeal to choose the best one and the cost of selecting the wrong one can have numerous side effects. So we have prepared a list of the vendor–buyer table category-wise.

Type of BuyerVendor software options
Full fledge Cloud-based accounting solutionsBusy, Tally, Saral (Synchronization) ProfitBooks, Quickbooks, Reach, Zoho Books, Xero
Basic Cloud Accounting systems for Small businessesReeleezee, Handdy accounts, Wave accounting, Zipbooks, Bean cruncher, Gurilla, Zoostr

Market Trends That You Should be Aware Off

30 Best Online Accounting Software for Small Business in 2022 (4)

1. Customization As Per Your Requirements

Most of these solutions are agile and allow the user to pay only for the services they use. So if your business needs core accounting and not tracking of sales management, then it would not be included. The benefit of this is that you don’t pay extra charges, only pay for what is used.

2. Electronic Payment Gateways

They offer numerous advantages like online paying off bills and receiving payments. They save time and transport expenses for your customers and the benefit of online receipt generation is that the accounts are maintained transparent without chances of getting lost or misplaced.

3. SAAS for Large Enterprises

The SAAS offers many benefits that like the ERP system, CRM(Customer Resource Management), Sales and invoice management, and outlet resource management and financial management software. They are highly functional and target large businesses that require all these features. They are multifarious and have diverse functions, this is their main benefit.

The above trends have changed the name and face of the accounting software industry. With changes in online accounting software, accountants are also changing their outlook and perceptions. They are constantly updating themselves with the latest trends and versions of cloud-based accounting software. Armed with such knowledge and proficiencies, today’s accountants overwhelmingly propose cloud technology for creating a customized experience for their clients.

Cloud-Based Accounting Software

A growing number of businesses are moving to the cloud, and accounting firms are following suit with their solutions. Cloud-based accounting systems offer online data access from any device with an internet connection. As a result,cloud-based accounting is an excellent option for companieswith multiple locations or remote employees.

Cloud-based solutions provide businesses with increased security, the ease of sharing files, and the ability for all accountants on the team to access their accounting management system data instantly. It has saved businesses from substantial upfront costs associated with traditional in-house accountants' software.

Additionally, cloud-based accounting software creates workflows, saving businesses valuable time duplicating work and recreating repetitive tasks. Overall, thisaccounting trenddecreases costs, increases accessibility, and increases security. Zoho Books, TallyPrime, Sage business cloud accounting, and Quickbooks online are fine examples of feature-rich accounting platforms.

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What is the simplest accounting software for a small business? ›

FreshBooks is one of the easiest accounting software to use. The software is designed for small business owners who don't have an accounting background. You can create and send invoices, track expenses, manage projects and clients and view reports.

What software do most accountants use? ›

Top 10 Accounting Software Recommendations
  • 1 Domo. Visit website. Build a modern business, driven by data. ...
  • 2 Acumatica Cloud ERP. Visit website. ...
  • 3 FreshBooks. Visit website. ...
  • 4 Xero. Visit website. ...
  • 5 Oracle NetSuite. Visit website.

Does Google have something like QuickBooks? ›

Accounting by Wave - Google Workspace Marketplace. 100% free, easy to use accounting and invoicing software for you and your small business.

How much is QuickBooks Online for small business? ›

The Simple Start plan for small businesses is $25 per month and supports one user. You can send estimates and invoices, track your expenses, manage sales tax and run basic reports. The Essentials plan supports up to three users and costs $50 per month.

What software is used for basic accounting? ›

The 5 Best Accounting Software for Small Business of 2022
  • Best Overall: QuickBooks Online.
  • Best for Micro-Business Owners: Xero.
  • Best for Service-Based Businesses: FreshBooks.
  • Best for Part-Time Freelancers: QuickBooks Self-Employed.
  • Best Free Software: Wave.

What size business is QuickBooks good for? ›

QuickBooks Online is the best accounting software for a medium-sized business. It supports up to 25 users, is chock full of features for growing businesses, and is easier to use than other accounting programs, such as Xero.

What are the three types of accounting software? ›

Types of Accounting Software
  • Billing/ Invoicing Software. Accounting software in the operational field of invoicing/billing takes care of companies' basic billing activities. ...
  • Payroll management system. ...
  • ERP Systems.
20 Nov 2019

What are the 3 accounting systems? ›

A business must use three separate types of accounting to track its income and expenses most efficiently. These include cost, managerial, and financial accounting, each of which we explore below.

What application do accountants use? ›

Best All-Around Professional Software for Accounting Firms
  • FreshBooks.
  • Sage 50cloud.
  • NetSuide ERP.
  • QuickBooks Enterprise.
  • Zoho Books.
  • Xero.
  • Quickbooks Online.
  • Sage Business Cloud.
4 Aug 2022

Can I get QuickBooks for free? ›

Students and teachers can get a free access to QuickBooks Online through our Intuit Education Program (IEP). You can apply and set up your account by visiting our website or sending an email to education@intuit.com.

Is Wave Accounting really free? ›

Wave Accounting is the completely free software platform, but two of Wave's offerings can make a big difference for freelancers and contractors who want affordable finance technology. In addition to the standard Wave accounting foundation, Wave also offers Wave Invoicing and Payments by Wave.

Is there a simple version of QuickBooks? ›

QuickBooks Simple Start is the easiest and quickest way for single users (freelancers, gig workers, solo entrepreneurs) to manage all of their income and expenses in one simple tool.

Does QuickBooks report to IRS? ›

In April of each year, QuickBooks Payments will file a copy of the 1099-K with the IRS. To comply with this law, it's necessary that we have your correct tax filing name and Taxpayer ID Number (TIN), also referred to as Employee Identification Number (EIN).

Is QuickBooks difficult to learn? ›

Learning to use QuickBooks is easy for someone familiar with accounting concepts and how the accounting software works, but it can be hard for someone tech-challenged or with no bookkeeping knowledge. While Intuit, the company behind QuickBooks, markets QuickBooks as ready to use – it all depends on the end-user.

What is the difference between QuickBooks Online and QuickBooks Online Accountant? ›

QuickBooks Online Accountant acts like a portal to all your clients' books from a single login. Because QuickBooks Online Accountant is a cloud-based system, you have access to all your clients' QuickBooks Online anytime, anywhere. Plus, share real-time access to the books with clients and your team members.

What software does a bookkeeper need? ›

There's no surprise that bookkeepers tend to agree on one thing when it comes to cloud accounting software: that the two best bookkeeping software applications are QuickBooks Online and Xero.
The Last Word for the Best Bookkeeping Software on the Market
  • Sage One.
  • Xero.
  • QuickBooks Online.
18 Nov 2020

How do small business maintain books of accounts? ›

The following tips will help for efficient bookkeeping and maintain proper books of account:
  1. Decide on the Method of Bookkeeping. ...
  2. Decide the Mode of Accounting. ...
  3. Open a Separate Bank Account. ...
  4. Establish your Methods of Receiving Payment. ...
  5. Keep Track of the Expenses. ...
  6. Record Transactions in a Timely Manner.
3 May 2022

How much does basic accounting software cost? ›

The price of Accounting & Billing Software products is between ₹10,000 - ₹12,600 per Piece during Sep '21 - Aug '22. These are indicative values based on popular product prices.

When should a business stop using QuickBooks? ›

QuickBooks is sufficient for a business with five people or less in its accounting department. Additional complexities like a need for inventory management or more advanced reporting can mean QuickBooks may not be right for some with small accounting departments.

What percent of small businesses use QuickBooks? ›

QuickBooks is the accounting software of choice for more than 29 million small businesses in the U.S. They have over 80% market share and have a diverse product offering suited to help both small businesses (QuickBooks Online) and larger growing companies (QuickBooks Enterprise) and everything in between (QuickBooks ...

How big is too big for QuickBooks Online? ›

Theoretically, there is no limit to the size of your file, but in practicality, assume that you are stretching QuickBooks Pro and Premier when you get to around 150MB. QuickBooks Enterprise starts straining at around 1GB.

What are the 2 main types of accounting? ›

The two main accounting methods are cash accounting and accrual accounting. Cash accounting records revenues and expenses when they are received and paid. Accrual accounting records revenues and expenses when they occur. Generally accepted accounting principles (GAAP) requires accrual accounting.

What is an online accounting software? ›

Cloud accounting software – also known as online accounting software or web-based accounting software – is accounting software that is hosted on a remote server. Users send data to “the cloud” where it is processed and returned to the user.

What are the 5 major types of accounting? ›

The chart of accounts organizes your finances into five major account types, called accounts: assets, liabilities, equity, revenue, and expenses.

What are the 4 types of accounting? ›

Discovering the 4 Types of Accounting
  • Corporate Accounting. ...
  • Public Accounting. ...
  • Government Accounting. ...
  • Forensic Accounting. ...
  • Learn More at Ohio University.

Which system is accepted for accounting? ›

An accounting information system (AIS) is used by companies to collect, store, manage, process, retrieve, and report financial data. AIS can be used by accountants, consultants, business analysts, managers, chief financial officers, auditors, and regulators.

What does an accountant do for a small business? ›

Accountants help businesses with regular operations by providing monthly preparation and analysis of financial statements. The analysis will help managers make informed decisions with the most up-to-date data. Accountants can also help by overseeing payroll and estimating tax payments throughout the year.

Is Excel an accounting software? ›

Microsoft Office Excel was designed to support accounting functions such as budgeting, preparing financial statements and creating balance sheets. It comes with basic spreadsheet functionality and many functions for performing complex mathematical calculations.

Do accountants use Excel? ›

Microsoft Excel is an invaluable tool for accountants to make numerous schedules and calculations that traditional bookkeeping software doesn't provide. It comes with functions for performing complex mathematical calculations and also supports many add-ons for activities like financial forecasting and modeling.

Is there a monthly fee for QuickBooks? ›

The cost of QuickBooks Self-Employed is $15 per month. You'll be able to access the account anywhere with an internet connection.

Does Google have a bookkeeping system? ›

Bkper is a simple and robust collaborative double-entry bookkeeping platform that turns Google Sheets into a powerful accounting tool, with functions to easily create Balance Sheet and Profit & Loss statements, and connections to 10,000+ banks and credit cards institutions worldwide.

Is there something like QuickBooks for personal use? ›

What QuickBooks offers for the small business, Quicken offers for individuals and families. Quicken tracks your account balances, transactions, investments, personal budgeting, loans, and any other part of your personal financial life.

Does Wave report to IRS? ›

If you accept credit card payments with Wave Payments and you've met the IRS reporting requirement in a calendar year, you will receive a 1099-K from Wave.

Does Wave take a fee? ›

Wave Invoicing is free, in the sense that it comes with no monthly charge. However, you will pay a processing fee for any money collected through the service: This fee is 1% for bank payments, and around 3% to 3.5% for credit payments. This means that if you make no sales (knock on wood), you won't pay a penny.

Is Square invoices free? ›

Square Invoices is a free, all-in-one invoicing software that helps businesses request, track, and manage their invoices, estimates, and payments from one place. Our easy-to-use software will help your business get paid faster by letting you request, accept, and record any type of payment method.

Is QuickBooks Online being phased out? ›

What does service discontinuation mean? Your access to QuickBooks Desktop Payroll Services, Live Support, Online Backup, Online Banking, and other services through QuickBooks Desktop 2019 software will be discontinued after May 31, 2022.

What is the most basic version of QuickBooks? ›

QuickBooks Simple Start is the most basic of all QuickBooks plans, is best suited for startup businesses, gives access to a single user, and meets basic bookkeeping needs. QuickBooks Essentials works best for the businesses that have heavy accounts payable and gives access to three users at the same time.

What is the least expensive version of QuickBooks? ›

QuickBooks Self-Employed

This is the least expensive version of QuickBooks, starting at just $7.50 per month. It has essential features that make it perfectly suited for users with less time to spend on accounting, as well as a simple and intuitive user interface.

Is QuickBooks easy to learn? ›

Learning to use QuickBooks is easy for someone familiar with accounting concepts and how the accounting software works, but it can be hard for someone tech-challenged or with no bookkeeping knowledge. While Intuit, the company behind QuickBooks, markets QuickBooks as ready to use – it all depends on the end-user.

What is difference between QuickBooks and Quicken? ›

QuickBooks focuses on the accounting processes of small businesses whereas Quicken focuses on the finances of individuals and families. QuickBooks also offers an online version of their software that many businesses can use, while Quicken focuses on providing local software that is accessed on individual computers.

What is easier to use MYOB or XERO? ›

MYOB vs Xero: the clear conclusion

Xero is the clear winner in the Australian market for cloud-based accounting software. Because it was designed from the ground up, Xero is simple, elegant, and intuitive for a small to medium-sized business.

Is Excel an accounting software? ›

Microsoft Office Excel was designed to support accounting functions such as budgeting, preparing financial statements and creating balance sheets. It comes with basic spreadsheet functionality and many functions for performing complex mathematical calculations.

Can I learn QuickBooks without buying it? ›

Free QuickBooks Online Course

QuickBooks Online has become one of the most popular accounting software packages for new and small businesses. This page provides a number of free online tutorials that will teach you how to use the software. The training includes... Take our online advanced QuickBooks training courses.

How long will it take to learn QuickBooks? ›

QuickBooks certification can take as little as 2-3 weeks. Intuit QuickBooks training offers two-day live online or self-paced instruction. These include a study guide, practice test, and exam voucher.

Can I get QuickBooks for free? ›

Students and teachers can get a free access to QuickBooks Online through our Intuit Education Program (IEP). You can apply and set up your account by visiting our website or sending an email to education@intuit.com.

How much is Quicken monthly? ›

Quicken doesn't offer any free plans. Plans start at $35.99 a month, although most businesses will want to spend more for the Home & Business plan ($93.59 per month).

Is Mint better than Quicken? ›

Comparing Quicken VS Mint: The Final Verdict

If you want to create multiple budgets, track savings goals, and run reports, Quicken has far more to offer than Mint. For people who want a simpler way to keep their spending in check and manage the basics of their finances, Mint is the winner.

Does Quicken have a free version? ›

Sadly, no. Like so many other software packages and apps, Quicken is now only available as a subscription. As a result, you must pay for Quicken every year.

What is the disadvantage of MYOB? ›

MYOB Challenges

Though MYOB has many benefits it also has some drawbacks. One major drawback is the Manual Data Entry. Yes, you need to enter some of your accounting Data Manually in MYOB and manual work means human error and this error can cause damage to your business. But there is also a solution for this problem.

Which one is better MYOB or Xero? ›

MYOB Business has 101 reviews and a rating of 3.77 / 5 stars vs Xero which has 2221 reviews and a rating of 4.34 / 5 stars. Compare the similarities and differences between software options with real user reviews focused on features, ease of use, customer service, and value for money.

Which is best MYOB or Xero? ›

Without question MYOB has a richer feature set out of the box. But Xero allows better interaction between clients, bookkeepers, accountants, staff and even customers. Xero also provides features that will automate the business better, streamline processes and save a lot of time in the long run for everyone.

Which is better QuickBooks or Excel? ›

Go with Quickbooks if you're all into accounting and additional related features like invoicing. The software's integration with other apps will make your financial life better. If you need to come up with sophisticated graphs and charts, use Excel. Quickbooks only has graphs specific to accounting.

How do small businesses use Excel? ›

How to use Microsoft Excel for small business accounting. - YouTube

How do you create a chart of accounts? ›

How to Design a Scalable Chart of Accounts
  1. Best Practices. ...
  2. Start by making a requirement list and then develop a blueprint. ...
  3. Use of Account Segments or Dimensions and Statistical Accounts to Satisfy the Reporting Needs. ...
  4. Scalability and Flexibility Are Key. ...
  5. Logical Account Numbering. ...
  6. Standardization is also key.
22 Dec 2016


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